Flowcus

Visualize your task management workflow

Find your flow by visualising your OmniFocus & Things tasks on a Kanban board - see what matters, what's stuck and find out more about your process

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Flowcus App Screenshot

Key Features

See your tasks in a whole new light

Transform how you see your tasks using the intuitive Kanban board with customisable columns, swimlanes, WIP limits and visual indicators. Visualising & limiting your work in progress helps you maintain focus on what matters most and gives you a clear picture of progress at a glance.

Drag-and-drop task management

Effortlessly move tasks between workflow stages using drag-and-drop. Prioritise your work by reordering tasks, columns and swimlanes to match how you work, while all changes sync seamlessly with your task manager.

Your own Sidekick

Get assistance from your own Sidekick to help you stay on top of your work. Currently offering a growing set of actions, with more capabilities being added regularly as the feature evolves.

Deep task manager integration

Flowcus integrates deeply with OmniFocus, Things and TaskPaper, remembering your board layout and task positions between sessions. View tasks in context, update completion status, and manage flags directly from your Kanban board.

Making Lean Thinking Visible in Task Management

Problem Statement

Modern knowledge work demands more sophisticated task management than traditional tools provide. Modelling tasks as being either 'to do' or 'done' (or in some cases 'dropped') doesn't necessarily reflect the reality of how our work flows through our systems. We frequently encounter blockers to progress, wait for dependencies and move through different stages to complete our work. We need to visualize not just what needs to be done, but where work is in its lifecycle, why it might be stuck, and how important it really is.

Traditional task managers presenting work as two-dimensional lists make it difficult to:

  • See the flow of work across different stages
  • Identify bottlenecks and blocked items at a glance
  • Apply lean principles like limiting work-in-progress (WIP)
  • Quickly capture and organize tasks without breaking flow
  • Visualize workflow progression and task states

The Flowcus Solution

Flowcus bridges this gap by providing a lean-focused board view for your tasks. It introduces:

  • Sidekick: An early assistant with a growing set of actions to help you manage your tasks, with more capabilities being added regularly
  • Visual Work States: Tasks can exist in customizable columns that reflect real workflow stages
  • Explicit Blocking: Tasks can be marked as blocked with specific reasons, making impediments visible and trackable
  • WIP Limits: Columns can enforce work-in-progress limits to prevent overload and identify bottlenecks
  • Swimlanes: Organize work by project, priority, or any dimension while maintaining the flow view
  • Drag-and-Drop Flow: Move tasks between states intuitively while keeping your task manager as the source of truth
  • Deep Task Manager Integration: Seamlessly sync with OmniFocus, Things and TaskPaper, view tasks in context, and update completion status directly from the board

Flowcus doesn't replace your task manager—it enhances it by providing the missing visualization layer that modern knowledge workers need to apply lean principles to their personal productivity.

FAQs

Flowcus is an intelligent task management app for macOS that helps you collate your tasks into a single, holistic view so you can prioritise and complete them more effectively. It integrates with OmniFocus, Things and TaskPaper. Flowcus goes beyond simple visualisation with features like Radar (which surfaces the tasks you should focus on), Ghost Detection (which finds neglected or vaguely defined work), rule-based automation, and an AI-powered Sidekick.

Flowcus integrates with OmniFocus (Pro edition), Things and TaskPaper. You can use multiple sources simultaneously and visualise tasks from all of them together on a single board.

After installing Flowcus, launch it and follow the onboarding guide. To connect OmniFocus, Things or TaskPaper, go to Settings → Sources and enable the integration you want. Flowcus will prompt you to grant the necessary permissions.

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