Kanban Board

The Kanban Board

The Kanban board is where everything comes together. Your tasks are laid out in columns (workflow stages) and swimlanes (categories), moving from left to right as they progress. At a glance you can see what's queued up, what's in flight, and what's done — across all your task sources on a single board.

From the board you can:

  • Move tasks between columns to update their status
  • Drag tasks between swimlanes to recategorise them
  • Filter tasks by tags, projects, or other criteria

The board is built from three core components:

  • Columns: The stages your work moves through (e.g. To Do → Doing → Done)
  • Swimlanes: Horizontal rows that group work by project, priority, or any category you choose
  • Task Cards: Individual cards showing key details like name, tags, due date, and progress

Columns and Workflow Stages

Columns represent stages in your workflow. By default, Flowcus includes:

  • To Do: Tasks that haven't been started
  • Doing: Tasks you're currently working on
  • Done: Completed tasks

Each column has a type:

  • Queue columns: Hold tasks waiting to be worked on
  • Active columns: Contain tasks actively being worked on
  • Completed columns: Hold finished tasks
  • Dropped columns: Contain discarded/unwanted tasks

Tasks move from left to right as they progress through your workflow. You can customize columns to match your specific process.

Configuring Columns

Customize your workflow by configuring columns:

  • Click on ... in a column header to access customisation options
  • Click + to the right of the board to add a new column
Per-Column WIP Limits

You can set WIP limits on individual columns. Click ... in a column header and set the maximum number of tasks allowed. When a column exceeds its limit, the header changes colour to alert you.

Swimlanes

Swimlanes provide horizontal organization across your kanban board. They can represent:

  • Projects
  • Categories
  • Priority levels
  • Custom groupings

Each swimlane contains its own set of tasks across all columns, allowing you to track progress within specific categories.

Setting Up Swimlanes

  • Click on ... in a swimlane header to access customisation options
  • Click + at the bottom of the board to add a new swimlane

Task Cards

Task cards represent individual tasks and display key information:

  • Task name
  • Project (if applicable)
  • Tags
  • Due date
  • Task age
  • Checklist progress (e.g. "2/5" items complete)
  • Flags and indicators
  • Blocked status
Sidekick Blueprint